Data Retention Policy

This Data Retention Policy outlines Verity Verify's practices for retaining, managing, and disposing of personal data collected through our services. We are committed to protecting your privacy by implementing secure data retention practices in line with applicable laws and regulations.

Purpose and Scope

This policy applies to all personal data collected, processed, and retained by Verity Verify. It is designed to ensure that data is held only as long as necessary to fulfill our operational, legal, and regulatory obligations.

Retention Periods

Verity Verify retains personal data for varying lengths of time, depending on the type and purpose of the data collected. Our retention periods are based on several factors, including:

• Service Fulfillment: Data provided by users, such as uploaded documents for analysis, is retained only as long as necessary to complete the requested analysis. Such data is automatically deleted after processing and delivery of the final report, unless explicitly requested by the user.
• Legal and Regulatory Requirements: Certain data may be retained longer to comply with applicable laws, resolve disputes, enforce our policies, or maintain records for tax and auditing purposes.
• Transactional Data: Transactional and financial data related to purchases and payments is retained as required by financial and tax laws, generally for a minimum of 5 years.
• Account Data: User account information, including registration details, is retained as long as the account is active. If an account is inactive for more than 24 months, we may contact the user for permission to retain the data or proceed to delete it.

Data Deletion and Anonymization

We prioritize secure data deletion practices and ensure that personal data is either deleted or anonymized when it is no longer required for its original purpose. Upon user request or account termination, we will:

• Delete or anonymize personal information in a secure manner, removing identifiable data from our systems.
• Ensure that any residual data is stored only for legally mandated retention periods, after which it will also be securely deleted.

If you wish to request data deletion or account termination, please contact us at [email protected].

User Rights and Data Access

In accordance with applicable data protection laws, users have the right to access, modify, and delete their personal data held by Verity Verify. Users may also request information about our data retention practices at any time. For assistance with data access or deletion requests, please reach out to us at [email protected].

Compliance and Monitoring

Verity Verify conducts periodic reviews of its data retention practices to ensure compliance with this policy and relevant data protection laws. We may update our retention periods and deletion practices to meet evolving legal requirements and business needs.

Policy Changes

We may update this Data Retention Policy periodically to reflect changes in our practices, legal requirements, or user expectations. All updates will be posted on this page, and users are encouraged to review it regularly to stay informed about how we manage data retention.

Contact Us

If you have any questions or concerns regarding this Data Retention Policy, please contact our legal entity at [email protected] or write to Shajins Group LLC, Cheyenne, Wyoming, USA.